Exhibitor & Visitor FAQs

HERE ARE SOME FREQUENTLY ASKED QUESTIONS

ABOUT VIFA EXPO 2025

 

If you don’t see what you need, please kindly contact us

EXHIBITOR

How to register a booth and prepare to exhibit at VIFA EXPO?

VISITOR

How to prepare for your trip to visit the VIFA EXPO?

When can I book the booth/space for the coming fair?

For VIFA EXPO furniture tradeshow:

  • We will open the booth/space registration in June.
  • We give priority to the exhibitors of the latest fair to keep their current location.
  • Please give us your information (Company name, address, email, contact person, telephone, products of exhibit). After the current exhibitors confirmed their registration, we will send you all necessary information for booth/space registration.
  • The Sales Dept. of Lien Minh Company will contact and consult you about the booth/space registration for VIFA EXPO.
How is the registration process for the booth at the fair?

The process of booth/space registration at VIFA EXPO furniture tradeshow:

  • Choose the available suitable booth/space
  • Receive the quotation for the booth
  • Review the draft contract before signing
  • Make payment as stated in the contract
  • The Sales Dept. of Lien Minh Company will contact and consult you about the booth/space registration for VIFA EXPO.
What if I want to change the booth location after the contract is signed?
  • We accept the change if the available booth location is suitable for your company’s demand and our policies.
  • We will compose the Appendix to confirm your new booth location (if any).
  • The Sales Dept. of Lien Minh Company will contact and consult you about the booth/space registration for VIFA EXPO furniture tradeshow.
I registered the standard booth but want to change to raw space. How is it?
  • You still can change the standard booth to raw space location after finishing raw space’s registration process and pay additional fees.
  • The Sales Dept. of Lien Minh Company will contact and consult you about the booth/space registration for VIFA EXPO furniture tradeshow.
I registered for raw space but want to change to standard booth. How is it?
  • You will need to book and pay additional fee for the standard booth(s).
  • The Sales Dept. of Lien Minh Company will contact and consult you about the booth/space registration for VIFA EXPO furniture tradeshow.
I registered for raw space but want to change to standard booth. How is it?
  • After signing the participation contract, there are three stages for payment.
  • Please contact Lien Minh Company for more information.
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How are the terms of payment?
  • After signing the participation contract, there are three stages for payment.
  • Please contact Lien Minh Company for more information.
Can I pay in cash?
  • If the value is under 20 million VND, we will accept the cash payment.
The currency in my contract is USD, can I pay in VND?
  • Yes, you can pay in VND. The value will be exchanged according to the exchange rate listed by Vietcombank (selling rate), at the time we receive the payment.
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The currency in my contract is VND, can I pay in USD?
  • Yes, you can pay in USD. The value will be exchanged according to the exchange rate listed by Vietcombank (selling rate), at the time we receive the payment.
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How do I receive the invoice for the payment?
  • If your company is in Vietnam: we will send the VAT invoice to you via post.
  • If your company is oversea: we will send the Invoice to you by email.
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I don’t need the Tax invoice, can I get a discount for the tax?
  • All of our prices (booth/space, advertising …) are VAT included.
  • We don’t subtract the VAT due to Vietnam’s Tax law.
What are included in a standard booth?
  • A standard booth 9m2 (L3m x W3m x H2.5m) includes: Aluminum frame system; exhibitor’s company name fascia board; carpet; 01 information desk; 02 folding chairs; 02 x 40W fluorescent tubes; 01 power socket (220V-5A), 01 waste basket. 
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What are included in a raw space location?
  • Only the space, the exhibitors build up the booth with their own design.
  • Raw space DOESN’T include: electricity, facilities, management fee, deposit fee, work passes and other fees …
How do I prepare for the booth?

  • Lien Minh Company will send the guideline of VIFA EXPO furniture tradeshow:

  • Please prepare and submit the required documents: 

    • Standard booth: electrical & furniture rental (if any).
    • Raw space: booth design, electrical drawing, electrical rental & furniture rental (if any)
    • Receive the Exhibitor kit: Exhibitor Manual, Exhibitor badges, Visitor invitation, Opening ceremony invitation.
How high is the standard booth?

  • For VIFA EXPO furniture tradeshow:

    • The standard booth height is 2.5m.
How high is the raw space?

  • For VIFA EXPO furniture tradeshow:

    • Maximum height is 4m (for upgraded shell scheme is 3.5m).
    • The height of common partitions between booths is 2.5m. When the common wall of the booth is higher or lower than the above regulation, the contractor has responsibility to cover the wall uncovered (the exposed frame will cause the adjacent booths bad view).

    Please refer to the Exhibitor Manual of VIFA EXPO tradeshow.

Is there any contractor to make a special booth?

  • The official contractor of the fair: Lien Minh Company

    And also other outside contractors:

    • Huu Vinh
    • Space Jsc
    • T.H.C Design
    • Viet Art
    • Canh Co Vang
    • Kingsmen
    • Pico

    Please contact Lien Minh Company for more information.

Where & When can I get the Exhibitor kit (Exhibitor badge, Manual, invitation ...)?

If your company is in Vietnam:

  • Exhibitor Manual, Visitor Invitation, Opening Ceremony Invitation: will be sent to your company via post.
  • Exhibitor’s Badge: take at the Organizer’s office or SECC (We will notice the extract time).

If your company is oversea:

  • You will get the kit at the exhibition venue (Lien Minh Company will notice the extract time).
How is the electricity for my booth? (move-in days & fair days)
  • For standard booth: there is 01 power socket (220V/5Amp) (for one equipment usage only).
  • For raw space: please refer to the Electrical Rental Form in the Exhibitor Manual of VIFA EXPO tradeshow.
How to rent the furniture/equipment?
  • Please refer to the Furniture Rental Form in the Exhibitor Manual of VIFA EXPO tradeshow.
How to register and pay management fee, deposit fee, worker passes?
  • Please register and pay to Lien Minh Company
When is the deadline for submitting the booth design/electrical drawing/electrical rental form/furniture rental form?
  • Please refer to the Exhibitor Manual of VIFA EXPO tradeshow for more information.
What if I don’t submit the booth design/electrical drawing/electrical rental form/furniture rental form?

For VIFA EXPO tradeshow:

  • Booth design: Lien Minh Company reserves the right to request to change the booth design if that can cause bad influence on other booths, and prohibit any exhibitor or contractor from constructing the booth if not submit the booth design. 
  • Electrical drawing & Electrical rental: Lien Minh Company has the right to prohibit any contractor from constructing the booth if not submit the layout, or the layout is not reaching the safety standard. And a surcharge will be applied for late registration or onsite registration.
  • Furniture rental: Lien Minh Company applies a surcharge for late registration or onsite registration.
Can I move-in earlier than the scheduled time?
  • No, please follow the fair schedule.
  • Please refer to the Exhibitor Manual of VIFA EXPO tradeshow for more information.
Where can I park my truck/container truck?
  • Please contact the venue for more information.
What if I don’t wear the badges?
  • You will not allowed to enter the venue.
  • For security reason, badges must be worn at all times within the show (including build-up and dismantling period) by any person including all contractors’ staffs having access to the event.
Can I borrow the trolley?
  • Please refer to the Exhibitor Manual of VIFA EXPO tradeshow for more information.
Can I rent the air compressor?
  • Please refer to the Exhibitor Manual of VIFA EXPO tradeshow for more information.
Is there security staff to take care of my booth?

For VIFA EXPO tradeshow:

  • General security services will be provided within the exhibition venue, the Organizer shall not be liable for any loss or damage to exhibits or other properties of the exhibitor or any injury to persons in anytime before, during and after the exhibition.
  • All the Exhibitors must take utmost care of their exhibits and belongings. You are recommended to incorporate a lockable cupboard in their booth for souvenirs, consumable & important items; or to hire a security guard for your own booth.
How is my booth after the opening hours?

For VIFA EXPO tradeshow

  • After the opening hours, you need to cover your booth.
  • The fair’s entrances will be sealed until the opening hour of the next day
I can’t setup the booth ontime, I need to work overtime?
  • Please make advance requisition through the Organizer and pay Overtime charges.
  • Please refer to the Exhibitor Manual of VIFA EXPO tradeshow for more information.
Does the Organizer remove the trash for my booth? (move-in days & fair days)
  • No, you must remove and clean up all the trash and materials from building up the booths.
What are the opening hours?

The opening hours of VIFA EXPO tradeshow for exhibitor & visitor are different: 

 

Exhibitor

Visitor

Opening day

8h – 18h

10h – 18h

Day 2 – 3

8h30 – 18h

9h – 18h

Last day

8h30 – 17h

9h – 17h

In the fair days, can I carry my stuff in and out of the venue?

For VIFA EXPO tradeshow:

You can only carry your stuff in and out of the exhibition venue before the opening hours for visitors.

  • Carry in: no document required
  • Carry out: require Move-out form (issued by the Organizer)
When can I move-out?
  • Move-out after 17h of the last fair day.
  • Early move-out is not accepted.
What document do I need to show to carry my products out of the venue?
  • You need to show the Move-out form (issued by the Organizer) to the security staffs
  • This form will be distributed to each booth at 17h on the last fair day
I need to go to the airport to fly back to my country earlier than the fair’s ending time?
  • Early move-out is not accepted. Please follow the schedule.
What is VIFA EXPO?
  • VIFA EXPO is the oldest and most prestigious international fair in the furniture, home decoration, handicraft and furniture accessories field for export in Vietnam (since 2008).
  • VIFA EXPO is also one of the best export furniture fairs in the region and became a must-visit furniture event for international buyers.
  • VIFA EXPO is in the annual largest ASEAN and ASIA’s furniture fair chain.
Where and when is VIFA EXPO held? What are the future dates of VIFA EXPO?
  • VIFA EXPO is the oldest and most prestigious international fair in the furniture, home decoration, handicraft and furniture accessories field for export in Vietnam (since 2008).
  • VIFA EXPO is also one of the best export furniture fairs in the region and became a must-visit furniture event for international buyers.
  • VIFA EXPO is in the annual largest ASEAN and ASIA’s furniture fair chain.
  • VIFA EXPO 2025 will be held from 5 - 8 March, 2025 at 2 Exhibition Centers: SECC  (District 7) & SKY EXPO VIETNAM (District 12)
Can I see the result of the latest VIFA EXPO?
  • Yes, please refer to the post show report of VIFA EXPO tradeshow from the link: 
I come with a group, how can I register?
  • Each registered visitor will receive an email with unique confirm code, please kindly register for each person in your group.
  • Visitor’s registration form: https://www.vifaexpo.com/clientRegister
I registered online, what should I do next?
  • After submitting the registration form, VIFA EXPO will send you the confirmation email. Please check your Inbox and Spam.
  • In case you don’t receive the confirmation email, please redo the registration or email us at info@hawacorp.com.vn or hotline: +84.79 999 7657 for support.
  • You will need to show this email to our staffs at the registration counters to receive the Visitor admission badge.
What are the Organizer's supports for visitors?
  • Lien Minh Company will update at our VIFA EXPO official channels (website, facebook fanpage) if there is any special support for visitors.
What are fair rules for visitors?

For VIFA EXPO tradeshow

  • The dress code is Business attire. We don’t accept people wearing casual clothes (slippers, shorts …).
  •  Children under 1,3m will not be permitted into the fair. This is a B2B event, you are suggested not to take the children with you.
  • No camera.
  • Smoking is strictly prohibited.
  • The Organizer reserves the right to refuse any visitor who doesn’t follow the fair rules.
Is there wifi? Is it free?
  • Yes, there will be free wifi at VIFA EXPO tradeshow.
Is there any room to keep my luggage?
  • Yes, there are luggage keeping rooms at VIFA EXPO tradeshow.
How can I apply for Vietnam VISA?
  • Essential information for Vietnam VISA application: 
Does the Organizer support us in the VISA application process?
  • We can support by issuance the Letter of Invitation.
  • Please email us at info@hawacorp.com.vn your information includes: Gender, Full name, Passport No., Issue date, Expiry date, Place of issue, Date of birth, Nationality, Port of arrival, Period of stay (from … to …).

Notice: 

  • We don’t issue Letter of Guarantee/Letter of Approval).
  • Some nationalities are difficult to apply for Vietnam VISA.
How can I get to the SECC & SKY EXPO VIETNAM?
  • You need to arrive at Tan Son Nhat International Airport (SGN, Vietnam).
  • Then take a taxi (Mai Linh or Vinasun taxi are recommended) to go to the SECC.
  • Grab car service is also available in Vietnam.
  • It’s about 14km and 45 – 55 mins to go from Tan Son Nhat International Airport to SECC.
How can I get to the SKY EXPO VIETNAM CENTER?
  • You need to arrive at Tan Son Nhat International Airport (SGN, Vietnam).
  • Then take a taxi (Mai Linh or Vinasun taxi are recommended) to go to the SKY EXPO VIETNAM CENTER.
  • Grab car service is also available in Vietnam.
  • It’s about 12km and 30 – 45 mins to go from Tan Son Nhat International Airport to SKY EXPO VIETNAM Center.
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Is there shuttle bus service?
  • Yes, we will update the shuttle bus service of VIFA EXPO tradeshow from Tan Son Nhat International Airport to SECC & SKY EXPO VIETNAM Center soon.
  • Most of our official hotels have the airport pick up/drop off service, some have hotel-transfer, which is flexible and suitable for your visit schedule.
Is there any hotel with special rates?
  • We cooperate with some official hotels from 4-5 stars in Ho Chi Minh City, Vietnam to offer the special room rates and other supporting service for exhibitors & visitors of VIFA EXPO tradeshow.
  • Here is the list of official Hotels of VIFA EXPO tradeshow:
Please suggest some good hotels & restaurants near the SECC & SKY EXPO CENTER?
  • Here is the list of official Hotels of VIFA EXPO tradeshow:
What else can I enjoy in HCMC? (eating, entertaining, sightseeing …)?
I need to preview the list of exhibitors to prepare for my visit schedule?
  • For the list of exhibitors:
  • You can also view the floorplan and exhibitor profile from VIFA EXPO ONLINE PLATFORM: 
Are there factory tours during the fair?
  • Yes, we will update more Buyer programs at VIFA EXPO official website: 
  • Besides, most of the exhibitors that have the factories in HCMC and neighboring provinces will be ready to take you to their factories.
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Are there factory tours during the fair?
  • You can also view the virtual fair, floorplan and exhibitor profile from VIFA EXPO ONLINE PLATFORM:

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